Deadlines for Sponsors & Exhibitors
| Exhibition Preparations | Deadline (Subject to change) |
|---|---|
| Submitting Company Profile and Logo | Once contract is signed |
| Receiving Exhibition Guidelines & Specifications | Monday, August 16 |
| Submitting files for Virtual Lobby | Thursday, September 23 |
| Submitting Booth Materials via the Booth Set-Up Form | Monday, October 11 |
| Receiving Access to the Virtual Platform to QA the Booth | 14 Days prior to the Congress |
| Last Day to make changes | 10 Days prior to the Congress (Booth must be confirmed and finalized up to 10 days prior to the Conference) |
| Industry Preparations | Deadline (Subject to change) |
|---|---|
| Submitting Company Profile and Logo | Once Contract is Signed |
| Receiving Industry Guidelines & Specifications (Based on the selected session format) |
Monday, August 16 |
| Selecting Session Format and Advising Kenes | As soon as possible and no later than Monday, August 2 |
| Pre-Recorded Session: Self-Recording file | Monday, October 25 |
| Pre-Recorded Session: via Kenes | Monday, October 25 |
| Submitting Industry Session Agenda (for approval by the Conference Committee) | Monday, August 16 |
| Submitting Photo and Bio of Session Faculty | As soon as possible and no later than Monday, October 4 |
| Company to finalise and approve the recording of the file | Monday, October 25 |
| Rehearsal for Live Q&A and/or Pure Live Session | Between 2-4 weeks before the Conference date |
| Promotional Items & Special Features | Deadline (Subject to change) |
|---|---|
| Submitting files for Virtual Room Branding | Monday, October 11 |
| Submitting files for Lobby | Thursday, September 23 |
| Submitting content for IPVS Social Media – Notifications | Depending on the date of the post:
-Requesting a date for the post – up to 2 weeks before the requested date -Submitting content of the post (image + text) – up to 1 week before the confirmed post date
|
| Submitting content for Exclusive E-Blast / Joint E-Blast | Monday, October 4 |
| Voting, Evaluation and other interactive features and services | As soon as possible
After Monday, October 4 rush fees will incur |
| Submission Text for Push Notification through Virtual Platform and/ or Mobile App | Monday, October 25 |
| Submitting Adverts for Virtual Platform | Thursday, September 23 |
| Submitting content for Bag Inserts in the Virtual Bag | Monday, October 11 |
