Deadlines for Sponsors & Exhibitors

Deadlines for Sponsors & Exhibitors

Exhibition Preparations Deadline
(Subject to change)
Submitting Company Profile and Logo Once contract is signed
Receiving Exhibition Guidelines & Specifications Monday, August 16
Submitting files for Virtual Lobby Thursday, September 23
Submitting Booth Materials via the Booth Set-Up Form Monday, October 11
Receiving Access to the Virtual Platform to QA the Booth 14 Days prior to the Congress
Last Day to make changes 10 Days prior to the Congress
(Booth must be confirmed and finalized up to 10 days prior to the Conference)
Industry Preparations Deadline
(Subject to change)
Submitting Company Profile and Logo Once Contract is Signed
Receiving Industry Guidelines & Specifications
(Based on the selected session format)
Monday, August 16
Selecting Session Format and Advising Kenes As soon as possible
and no later than Monday, August 2
Pre-Recorded Session: Self-Recording file Monday, October 25
Pre-Recorded Session: via Kenes Monday, October 25
Submitting Industry Session Agenda (for approval by the Conference Committee) Monday, August 16
Submitting Photo and Bio of Session Faculty As soon as possible and no later than
Monday, October 4
Company to finalise and approve the recording of the file Monday, October 25
Rehearsal for Live Q&A and/or Pure Live Session Between 2-4 weeks before the Conference date
Promotional Items & Special Features Deadline
(Subject to change)
Submitting files for Virtual Room Branding Monday, October 11
Submitting files for Lobby Thursday, September 23
Submitting content for IPVS Social Media – Notifications Depending on the date of the post:

-Requesting a date for the post – up to 2 weeks before the requested date

-Submitting content of the post (image + text) – up to 1 week before the confirmed post date

 

Submitting content for Exclusive E-Blast / Joint E-Blast Monday, October 4
Voting, Evaluation and other interactive features and services As soon as possible

After Monday, October 4 rush fees will incur

Submission Text for Push Notification through Virtual Platform and/ or Mobile App Monday, October 25
Submitting Adverts for Virtual Platform Thursday, September 23
Submitting content for Bag Inserts in the Virtual Bag Monday, October 11
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