Payments Cancellation Terms & Conditions
Applications for Sponsor and/or Exhibition must be made in writing with the booking form.
CONTRACTS & CONFIRMATION
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions (TERMS AND CONDITIONS.pdf) of Sponsor will be included in the contract as well.
TERMS OF PAYMENT
60% upon receipt of the Sponsorship agreement and first invoice
40% by April 3, 2021
All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
All bank charges are the responsibility of the payer.
All Sponsorship amounts are inclusive of VAT.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:
Sherwin Gentle – firstname.lastname@example.org
The organizers shall retain:
- 10% of the agreed package amount if the cancellation/ modification is made before February 3, 2021, inclusive.
- 50% of the agreed package amount if the cancellation/ modification is made between February 4, 2021 – June 3, 2021 inclusive.
- 100% of the agreed package amount if the cancellation/ modification is made from June 4, 2021 onwards.
The IPVC21 Conference Secretariat is investigating the process and will follow-up on the payment structure once finalized.
Note that IPVS has designated Kenes-Group to manage all its support/sponsorship funds for the 34th International Papillomavirus Conference & Basic Science, Clinical and Public Health Workshops.